Work Basics: Offboarding

Last days are an opportunity to thank someone for their hard work. Here's how to do it right.


Animation in Vancouver is a small industry. You will very likely work with the same people again at different studios, so it is worth it to leave a good impression and keep the door open for future opportunities to work together!
  • Determine if the person is leaving your studio entirely vs. moving to another show
  • Ensure the supervisor is aware the artist is leaving
  • Reassign artist's remaining work
  • Strongly suggest to book first and last days into the calendar and have reminders so people remember to prepare!
  • Remove person from relevant email, chat, Shotgrid groups, especially if they are just moving to another project within your studio
  • If there is any other place your show tracks crew (say a Crew Tracker sheet), remove them and mark the last day according to your show's processes
  • Send any offboarding questionnaires or post-mortems if relevant (or flag for exit interview if relevant)
  • If this person has equipment to return, follow your studio's equipment return processes
  • Reiterate studio demo reel policy 
    • Even if the person has not requested a reel, it is a good last reminder of the terms of your studio's NDA
  • Write them a thank you email!
    • You might include details like when they can expect their last pay cheque, demo reel policy (see above), and double check their name for credits (if applicable)

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